One of my least favourite admin tasks for my business is doing my expenses. Unfortunately, it’s not something that I can delegate. As a solopreneur it falls to me to gather receipts, indicate who I was meeting and why, and the worst part of all … tracking my mileage.
I just get a block when it comes to logging my car mileage. Since I’m an incorporated business, I have to track it so I can get reimbursed. Don’t get me wrong, I love getting the money back. However, even that didn’t always get me to stop procrastinating and get on with the task.
Thankfully, a handy little app came into my life that changed everything.
It’s called Milog and it’s an inexpensive app for your iPhone or iPad. (Blackberry and Android users, I have a few suggestions for you at the end.) It’s a perfect gadget to have in your business toolkit to record your mileage for expense or tax reasons. It was designed for the sole purpose of lowering the time burden of tracking your mileage and all the details that go with having to do that.
What I love about Milog is its simplicity. It isn’t complicated to use. It doesn’t have a bunch of bells and whistles that I don’t need and won’t use. It only tracks what I must have for my records; the date, where I went, the distance, the purpose and the expense details like mileage rate, parking and tolls.
Once I’m done for the month, quarter or year, I simply email the record to myself. I can either save the email to my accounting records, or download the .csv attachment so I can import the data into an Excel or Numbers spreadsheet.
Back up – I can backup the data and save it in an email. If ever the need arises, I can restore the data from the email.
Customize logs – I can easily manage the mileage logs arranging them by date, which keeps my reports well organized.
Customize field names – I can rename the record fields to whatever I want. This allows me to customize and generate my own reports.
Automatic rate calculation – I preset my mileage rate so Milog automatically calculates the dollar amount. No more adding and multiplying for me!
Preset purpose field – I can list all the reasons why I had to travel somewhere in my vehicle. That way, I can just select from the list and it automatically puts it in the log. Some of mine are: new business development, client meeting or intandem errand.
Milog costs $2.99 to download from the iTunes App Store. There is also a Milog Lite, which is the free version if you’d like to try it out first.
For me, the key to making Milog work is getting in the habit of inputting my data BEFORE I get out of my car. The reality is technology can only take you so far, the human element will determine your success. (Pssst … that’s a Tweetable!)
So all you Blackberry and Android users out there, I haven’t forgotten about you. There are mileage tracking apps out there for you too. Here a few I’ve found:
How do you track your mileage? Do you find it as big of a pain as I did? Share your comments below and join the conversation.