This is the second of a three-part series called The Paper Chase – Tech tools to conquer your paper chaos.
Picture your office. Is it the tranquil, clutter-free environment that supports your focus and creativity? Or is there a sea of paper standing between you and your best work?
There are some low tech solutions to help you do battle with the paper in your office. Click here to read The Paper Chase Part 1. If you’re ready to move on to some high tech solutions, let’s get started.
Choose your high tech weapon
1. Digital Brain vs. Your Brain
It’s time to take those tasks you’ve scribbled on pieces of paper and transfer them into your digital brain, also known as a task manager. This is a place to capture and store all your remembering. Goodbye sticky notes!
2. Digital Filing Cabinet vs. Email Printing
Did you know that 50% of the pages you print from email, you never look at again? Instead, save those emails and attached documents to your digital filing cabinet on your computer or within your email system.
3. Digital Notebook vs. Notepads
Using a notepad to contain meeting notes is a step in the right direction. The next step is the digital notebook, like Evernote. You can also clip web articles, capture handwritten notes, and snap photos to keep the physical and digital details with you at all times.
4. Scanner vs. Paper Receipts
Your scanner is more important to have in your office than your printer. It is your number one weapon to transform paper into digital documents.
5. Smartphone vs. Paper tickets
Rather than opting for emailed or printed tickets, go with mobile ticketing via your smartphone. You’ll never have to search for your tickets again.
These are some of smart tools to help you move towards paperless work. If you have other tools you love, please share them in the comments below.
Remember, technology can be your best friend in the battle against paper clutter. Tweet that!
Next up: The Paper Chase continues with Part 3: The Paperless Office System