3 ways to turn Google Calendar into your personal assistant

Google logoSome days, managing your schedule can feel like a full-time job. Scheduling appointments, rescheduling appointments and keeping track of important days can eat up a lot of time in your day. If you think you need to hire an assistant to manage your schedule, think again. Google Calendar makes it easy for you to automate all these tasks.

Here are 3 ways to get Google Calendar working for you.

Receive your daily agenda – I have worked with so many people who wished they could have their daily schedule emailed to them.  Google can do that easily. You just need to set it up once and Google Calendar will do the rest.

Here’s how

  1. Within Calendar, go into Settings using the gear icon.
  2. Select the calendar from which you want to receive your agenda. Likely, this will be from your primary calendar where all your work- and client-related appointments are scheduled.
  3. Click the Reminders and Notifications tab at the top.Google Calendar setting reminders
  4. Once on this page, scroll down until you see Daily Agenda. It’s at the bottom of the page.
  5. Select how you would like to receive your agenda. You have the option of email or SMS (text).  Check the box and click save.
  6. You will receive your agenda each morning at 5 am in your current time zone.

Remember client birthdays or anniversaries – Clients love it when you drop them a note on their birthday or special anniversary. Remembering these important dates goes a long way to developing ongoing client relationships. Google Calendar helps you remember these dates and gives you enough time to send a card or gift.

  1. Go into the Settings page with Calendar.
  2. Scroll down until you see Other Calendars. On that line to the right is Browse Interesting Calendars. Click on that link.
  3. Once on the Interesting Calendars page. Click the More tab.Google Calendar setting up Birthdays
  4. Click Subscribe beside Contacts’ Birthdays and Events
  5. You’re done.

Note: Make sure you add this special date in the person’s contact page within Google Contacts.

Manage meeting details

Google calendar isn’t just for setting up meetings. It enables you to manage all the details quickly and easily.  You can make sure participants have the meeting location (complete with a link to a map), a description of what the meeting is about, and all relevant documents. When the participant accepts, they can add it to their calendar. Google Calendar will also send you and all participants a reminder closer to the meeting the date.

  1. Create an event with Google Calendar.
  2. On the right of the page you’ll see Invite Guests.Google Calendar
  3. Add the email addresses of the guests you are inviting.
  4. Click save and you’re done.

Scheduling meetings and keeping track of appointments is a cinch with Google Calendar. If you don’t use Google Calendar, check out your scheduling app to see if it has the capability to do these three things too.

Using Google Calendar as your assistant means less time managing your schedule and more time helping your clients.

Now it’s your turn.

Have you used any of these time-saving tricks with Google Calendar? Share yourcomments below and continue the conversation.

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