5 simple steps to start your paper-based task list

Last week I wrote about how to CLEAR your workload so you can stay focused and accomplish your work. In that blog, I referred to using a digital task manager. Since then, I’ve had a bunch of people ask me if they can apply my CLEAR formula to their paper-based task list. The answer is, definitely.

While I’m all about using technology to work smarter, I acknowledge that sometimes you have to use the system that works for you. And for many, that means a paper task list. So, here are five simple ways to start and maintain your paper-based To-Dos.

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How my tech tools helped me CLEAR my workload

I started the week in a bit of a panic. This is a particularly busy time of year for me. Home and work life tend to collide in June. Activities are winding down for my kids, which means recitals, play-offs and competitions. Client work ramps up as people tend to want to get organized when the weather turns warm. So, last Sunday night when I looked at the week ahead, alarm bells sounded. How was I going to accompish everything I had to get done in a mere five days?

Granted, I took comfort in knowing a lot of people feel this way. I work with them every day. But that comfort didn’t make all those to-dos get done.

So I took a deep breath and started implementing my CLEAR strategy. This is a proven process I use to help my clients organize their space and manage their time.

Here’s how CLEAR worked for me.

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How to use your voice to get more done

microphoneI just bought the iPhone 4S. I couldn’t resist.

I did have a business reason for making this purchase, it wasn’t only for fun and games. The main reason was to meet Siri. As it turns out, I like her so much, I’ve made her part of my team.

Who is Siri? In my mind she’s my new assistant. In the real world, she’s Apple’s voice recognition software, and she came built into my new iPhone.

Here are the top five things Siri does for me: [Read more…]

5 Reasons to Use a Digital Calendar for 2012

calendar on a smartphoneI was with a colleague the other day and we were setting up our next meeting. I whipped out my smartphone, she sheepishly reached into her briefcase and pulled out her paper planner. Then she whispered, “I still use a paper planner, isn’t that pathetic?” Now, she may have been embarassed because my focus is helping people use technology to work smarter. But the fact is, if you’re using a paper system that works for you, then that in itself is working smart.

But for those who are currently using a paper calendar and contemplating switching over … this blog is for you. (For those who are digital already, read on. There may be some features you didn’t know about.) [Read more…]

5 Ways to Stop Junk Email in its Tracks

 

no spamFew things are more overwhelming to me than seeing a jam-packed inbox. The energy it takes to go through each email, deciding which ones stay (and where to put them … but that’s another blog) and which ones go, leaves me exhausted. The kicker is many of these emails I consider to be junk (or spam as they are also called).

If only there was a way to curb the number of junk emails I receive.  How can I do this? How can you do this? It’s easy. Just follow these 5 simple steps. [Read more…]

Top 6 reasons to send e-cards this year

image of a mailboxIt finally came. That dreaded first holiday card of the season. I know I should welcome it with open arms, but I can’t get past the gentle reminder it sends: Get your butt in gear and get your own cards done.

Faster than a flying reindeer, my holiday card project is at the top of my To Do list, knocking the others tasks way, way down. Have I ordered my cards? Is my mailing list up-to-date? Have I bought stamps?

In business, it’s even more urgent to get your cards out earlier than later. Your clients may take extra time off during the holidays. You don’t want to miss them, and you definitely don’t want to be the card they open in January. Very embarassing.

This year, after much thought and research, I’ve decided to abandon the traditional paper greeting card and send out e-cards instead. Why, you may ask? Well, I have a bunch of reasons. [Read more…]