Create your simple paperless office system

create your simple paperless office systemThis is the third of a three-part series called The Paper Chase.

Does the idea of having a paperless office bring joy and calm to your mind? Having less paper clutter around you allows for a greater flow of creativity and clarity. There are other rewards too: saved money, more time and it’s better for the environment.

Knowing where to start can be confusing. Here are three easy steps to make the transition smooth and stress-free. [Read more…]

Tech tools to conquer your paper chaos

Tech tools to conquer your paper chaos

This is the second of a three-part series called The Paper Chase – Tech tools to conquer your paper chaos.

Picture your office. Is it the tranquil, clutter-free environment that supports your focus and creativity? Or is there a sea of paper standing between you and your best work?

There are some low tech solutions to help you do battle with the paper in your office. Click here to read The Paper Chase Part 1.  If you’re ready to move on to some high tech solutions, let’s get started. [Read more…]

Low tech tools to manage your paper piles

low tech tools to manage your paper pilesThis is the first of a three-part series called The Paper Chase – How to conquer the paper piles in your workspace.

If you were stranded on a deserted island with only three weapons to defend yourself from the paper monsters that inhabit it, which ones would you pick?

Let’s face it, while you live in a highly digital world, you still do battle with these insidious sheathes that infiltrate your office space. Before you know it, you’re surrounded and if you don’t address the issue, soon you are drowning in it.

Here are three must-have weapons for your arsenal so you can do battle and win against the paper beasts that stalk you. [Read more…]

3 simple steps to make tax time painless

Tax stopwatchA colleague approached me at a meeting, cup of coffee in hand and a pained expression on her face. Something seemed terribly wrong. Did she lose a big client? Was she ill? Was her coffee decaffeinated? No. It was tax time and she was feeling the effects of a year’s worth of avoidance.

Her plea for help could not go ignored.

Here is your 3 step plan to getting organized for tax time. [Read more…]

5 tips to protect your financial documents at tax time

Tax Time Sticky NoteConsider the Heartbleed virus as your wake-up call to get serious about protecting your private information, especially at tax time.

Whether it’s your emails, social media posts or personal/business records, Heartbleed is a reminder of how vulnerable you are when you’re online.

But there are other culprits — fire, flood and theft — just as eager to snatch away your private data.

So how do you keep your financial data safe?

Ensuring your private information is safe and secure is up to you. As you prepare to file your taxes, you’ll want to consider putting some systems in place to protect your financial records.

Here are 5 tips you can use to protect your financial records at tax time [Read more…]

Scary stories about running your own business

Scary jack-o-lanternsPart 1

What scares you about running your own business?

To get you in the mood for Halloween, this is the first of a two-part series dealing with some spooky situations associated with running your own business. To be honest, there are lots of scary things, but we’re going to focus on the day-to-day operations.

The first is from Lynn in Canada. Here’s her situation:

“I run our family business out of our home, so I have 7 years of business receipts and statements to store. I’m running out of storage space. What can I do about it and how long do I have to keep all these receipts and statements?”

[Read more…]

5 lessons to help you prepare for the worst

I’m one of the lucky ones. I live in Toronto, Canada, and although we were given advance warning of Hurricane Sandy, she never showed us her full force. The world has seen many images of her wrath: people being rescued from their homes due to flooding, fires that reduced homes to piles of ash, cars crushed by trees, and storefronts peeled back with the contents scattered across the road.

These images make us understand how vulnerable we all are to Mother Nature and her fury. They show us how we can lose everything in a matter of seconds.

The same is true for your business.

[Read more…]

Scan, snap and save to boost your mobile productivity

I’ve become a mobile scanning addict.

I don’t know how it happened. It just snuck up on me and before I knew it I found myself whipping out my smartphone at will, snapping a picture, scanning it and then saving it to Evernote.

Before I go on, I must caution you. What I’m about to share with you is highly addictive. Once you discover how easy it is to snap, scan and save, you’re world will change forever. You’ll be more efficient, productive and people will be amazed at how tech savvy you are … which means your credibility will skyrocket. [Read more…]

5 ways Evernote will change the way you work

Evernote LogoHave you heard of Evernote? It’s a virtual notebook that lets you take notes, sync files across your devices, save webpages, capture inspiration, and share your ideas with others. Bottom line … it gives you the ability to change the way you work.

In a previous blog, I wrote about how I was at a conference and Evernote was the number one app I used to enable me to stay productive. At that conference, I took notes … lots of notes … and had them instantly filed away in a digital format for future reference. It was very useful. Previously, I would have carried around my paper notebook, scribbled my notes, and forgotten about them because they were lost in a pile of paper.

Not anymore.

Interested in how Evernote can keep you more productive and change the way you work? Here are 5 ways … [Read more…]

3 simple steps to move your business closer to paperless

Have you ever heard the expression, Don’t make a mountain out of a molehill? While this saying is usually used to help us deal with the troubles in our lives, I like to apply it to paper … which can definitely be a trouble for many of us.

If we’re not mindful of all those pieces of paper that come at us, they’ll stack up into bigger and bigger piles and before you know it, we’re surrounded by mountains of paper.

Lucky for you, I’m going to share with you 3 simple steps you can take right now that will make a huge difference in how you manage all your paper. You’ll see immediate results and you’ll have conquered those mountains once and for all. [Read more…]